virginia beach public records guide for beginners

What counts as a public record

In Virginia Beach, public records include emails, meeting minutes, permits, contracts, inspection reports, and property files created or held by city agencies. Certain details are exempt, such as Social Security numbers, juvenile information, and active investigative material. Access is governed by the Virginia Freedom of Information Act (VFOIA).

Where to request

Most city departments accept requests by email or an online portal, while courts and vital records have separate processes. The Circuit Court Clerk handles deeds and many case files; the Police Department provides incident reports; and birth or death certificates come through the Virginia Department of Health. Many indexes are searchable without charge, though certified copies and staff time may incur fees.

• City Clerk: ordinances, council agendas, resolutions.
• Circuit Court/Land Records: deeds, plats, liens, marriage records.
• General District/Circuit courts: traffic and criminal case information.
• Police Records: incident or accident reports.
• Planning/Permits: building permits, inspections.

How to make a strong request

Be specific about names, addresses, parcel IDs, dates, and formats; request electronic copies to reduce cost; ask for a fee estimate; and note VFOIA’s five-workday response window, with possible seven-day extensions. If denied, ask for the exact exemption and appeal to the FOIA officer.